Functional description

The SAP Business One application provides an affordable, comprehensive solution for managing your entire business – from sales and customer relationships to financials and operations. With SAP Business One, small businesses can streamline operations, act on timely and complete information, and accelerate profitable growth.

The following are key areas where SAP Business One can support your business:

Accounting and Financials

SAP Business One helps you manage your general ledger, journals, budgets, and accounts payable and receivable. You can conduct all your banking activities – including processing payments by check, cash, credit card, bank transfer, and bill of exchange – as well as reconcile various accounts and create financial reports for profit and loss, cash flow, balance sheet, and aging. You can also update account postings at the exact time relevant business events occur.

Purchasing and Operations

Every small business needs a systematic approach to managing the procurement process, from creating purchase orders to paying vendors. SAP Business One helps manage the complete order to pay cycle, including receipts, invoices, and returns.

You can also plan material requirements for production, control bills of materials, and replenish inventory automatically. And using integration with Crystal Reports, you can analyze your vendors’ performance and adjust your procurement strategy accordingly

Inventory and Distribution

SAP Business One also lets you readily manage your inventory and operations, including picking, packing, delivery, and billing. You can perform inventory valuation using different methods such as standard costing, moving average, and FIFO; monitor stock levels; and track transfers in real time and across multiple warehouses.

In addition, you can run real-time inventory updates, availability checks, and manage pricing and special pricing, which allows you to automatically apply volume, cash, and account discounts to transactions with vendors and customers.

Reporting (Business Intelligence tools)

SAP Business One provides powerful, integrated analytic and reporting tools to help you access the critical business information you need. With SAP Business One, together with fully integrated Crystal Reports, you can gather
data from multiple sources and generate timely and accurate reports based on critical company data across financials,
sales, customers, inventory, service, production, and operations. Completely integrated with the Microsoft Office
products and focused on data security, Crystal Reports allows you to choose from a variety of report formats and to
control access to information displayed.

You can also use additional functionalities that are an integral part of SAP Business One such as “drag and relate”
and interactive drilling down through multiple levels of relevant data to get complete information instantly.

Sales and Customers (CRM)

With SAP Business One, you can:

  • Create quotes, enter orders, and provide better customer service
  • Track sales opportunities and activities from first contact to the close of sale
  • Initiate marketing campaigns by using templates for mass e-mails
  • Provide support for customer service, service contracts, and warranties

The application also lets you manage and maintain customer contacts with full Microsoft Outlook synchronization, which results in increased sales effectiveness and stronger customer relationships.